Importing Iranian dates in bulk requires careful planning, clear communication, and a professional approach to requesting quotations. A well-prepared Request for Quotation (RFQ) ensures that suppliers understand your needs, provides transparency in pricing, and guarantees compliance with quality standards and logistics requirements.

Below is a step-by-step guide to help buyers request a quotation for bulk Iranian dates effectively.

1. Define Your Product Requirements

Start by specifying exactly what you need:

•    Date Variety: Mazafati, Sayer, Zahedi, Piarom, Kabkab, etc.

•    Quantity: Indicate metric tons or kilograms.

•    Grade & Quality: Export grade, size, color, and moisture content.

•    Certification Requirements: ISO, HACCP, Organic, Halal, and any region-specific certifications.

Clarity at this stage avoids misunderstandings and ensures you receive accurate pricing.

2. Choose Your Packaging Preferences

Suppliers offer flexible packaging options. Specify:

•    Bulk cartons (5–25 kg) or retail-ready packs.

•    Vacuum-sealed packaging for soft varieties.

•    Private-label or custom-branded packaging if required.

Packaging choices impact pricing, shipping method, and shelf life.

3. Include Delivery Terms

Clearly state your preferred delivery terms (Incoterms):

•    FOB (Free On Board): Supplier delivers goods to the port of shipment.

•    CIF (Cost, Insurance, Freight): Supplier handles shipping and insurance to the destination port.

•    DAP (Delivered at Place): Supplier delivers to your warehouse or agreed location.

Defining delivery terms ensures there is no confusion about logistics responsibilities.

4. Specify Payment Terms

Outline your preferred payment method:

•    Telegraphic Transfer (T/T) in advance or partial advance.

•    Letter of Credit (L/C) for secure, internationally recognized payments.

•    Documentary Collection in some cases.

Payment terms are critical for trust and financial planning.

5. Request Sample Availability

Ask the supplier if a sample shipment is available for inspection, especially for new buyers. A sample:

•    Confirms the product quality.

•    Helps you test packaging and shelf life.

•    Reduces risk before large-scale orders.

6. Include Additional Requirements

Depending on your market, you may also need:

•    Phytosanitary certificates for customs clearance.

•    Lab test reports for pesticide residues or heavy metals.

•    Organic certification documentation.

These requirements ensure your shipment meets local import regulations.

7. Draft a Professional RFQ Email or Document

A professional RFQ should include:

•    Company name, address, and contact information.

•    Detailed list of requirements, quantities, and specifications.

•    Delivery terms, payment method, and expected lead time.

•    Request for sample, if necessary.

Keep your RFQ concise but comprehensive. Suppliers appreciate clear instructions.

8. Compare Quotes Carefully

Once you receive multiple quotations:

•    Compare price per kilogram or metric ton.

•    Check for hidden costs (packaging, shipping, customs fees).

•    Evaluate supplier certifications and experience.

•    Confirm delivery timelines and flexibility for large orders.

Choosing the right supplier is as important as the price itself.

9. Communicate and Negotiate

Before finalizing your order:

•    Clarify any ambiguities in the quotation.

•    Negotiate bulk pricing or better shipping terms.

•    Confirm final specifications and lead time.

Effective communication strengthens supplier relationships and ensures smoother transactions.

10. Finalize the Order

Once everything is agreed upon:

•    Sign the purchase agreement or proforma invoice.

•    Share required documents (business license, import permits).

•    Confirm payment schedule and shipping plan.

A formal order reduces misunderstandings and protects both parties.

Final Thoughts

Requesting a professional RFQ for wholesale Iranian dates is a critical step in securing high-quality products at competitive prices. Clear communication, detailed specifications, and awareness of certifications and logistics will help you build a reliable supply chain.

At Tamila Agrifood, we provide complete support for RFQs, ensuring buyers receive accurate quotations, certifications, and timely bulk delivery of premium Iranian dates worldwide.

Email:  tamilaagrifood@gmail.com

Call / WhatsApp:  +989141858935