When importing wholesale Iranian tomato paste, one of the most critical steps is preparing and submitting a Request for Quotation (RFQ). This process ensures that you receive accurate pricing, quality specifications, and delivery terms directly from suppliers before finalizing a purchase. A well-prepared RFQ not only saves time but also helps you secure the best value in terms of quality and cost.

In this guide, we will walk you through the essential steps to request a quotation for bulk Iranian tomato paste, including key details to include, certifications to check, and negotiation strategies to follow.

1. Why an RFQ Is Essential in Tomato Paste Trade?

An RFQ acts as the bridge between buyer and supplier. By issuing a clear and structured request, you ensure that suppliers provide comparable offers, making it easier to evaluate pricing, packaging, logistics, and certifications. Without a formal RFQ, miscommunication and unexpected costs often arise.

2. Information to Include in Your RFQ

When preparing your RFQ for Iranian tomato paste, make sure to include the following details:

•    Product type: Double concentrated, triple concentrated, organic, or industrial-grade tomato paste.

•    Brix level: Commonly 28–30% or 36–38%, depending on market requirements.

•    Packaging format: Aseptic bags, tin cans, drums, or private-label retail packaging.

•    Quantity (MOQ): Specify the minimum or desired order volume.

•    Certifications required: ISO, HACCP, Organic, Halal.

•    Destination port: For accurate shipping cost calculation.

•    Delivery terms (Incoterms): CIF, FOB, EXW, or DDP.

•    Payment terms: Advance payment, letter of credit, or installments.

By being specific, you help suppliers respond quickly with tailored quotations.

3. Where to Source Reliable Iranian Suppliers

To request quotations, buyers usually reach out through:

•    Direct manufacturers and processors in Iran.

•    Export companies specializing in tomato paste.

•    B2B marketplaces like eWorldTrade, Alibaba, or TradeKey.

•    Food exhibitions and trade fairs where Iranian exporters showcase products.

Working with verified suppliers ensures you receive authentic, high-quality tomato paste.

4. Evaluating RFQ Responses from Suppliers

Once you receive multiple quotations, compare them based on:

•    Price per ton or kilogram.

•    Quality specifications (Brix, color, pH levels).

•    Packaging durability and compliance with international standards.

•    Certifications provided with shipment.

•    Delivery timelines and logistics solutions.

A supplier with slightly higher prices but stronger certifications and shipping reliability may be a better long-term partner.

5. Negotiating Terms Before Finalizing Orders

An RFQ is not just about collecting quotes—it’s also a starting point for negotiations. Some tips:

•    Leverage multiple quotations to secure better pricing.

•    Negotiate MOQs if you’re testing a new market.

•    Ask for bundled offers (e.g., shipping + packaging included).

•    Secure trial shipments before committing to large contracts.

6. Documentation Required for RFQs

Most suppliers will ask you to provide:

•    Company profile (importer or distributor details).

•    Import licenses (depending on your country).

•    Technical specifications sheet (if you have specific requirements).

•    Destination details for shipping estimates.

Providing complete documentation speeds up the process and builds supplier trust.

7. Common Mistakes to Avoid When Requesting RFQs

•    Sending vague requests without clear specifications.

•    Ignoring certifications and only focusing on price.

•    Not comparing shipping terms and hidden costs.

•    Failing to test product samples before bulk orders.

Avoiding these mistakes ensures smoother transactions and reduces risk.

Conclusion

Requesting a quotation (RFQ) for wholesale Iranian tomato paste supply is a vital step for importers and distributors. By preparing a detailed RFQ, evaluating responses carefully, and negotiating strategically, you can secure premium-quality tomato paste at competitive prices. Choosing the right supplier ensures long-term success and consistency in your international trade operations.

At Tamila Agrifood, we provide detailed quotations tailored to your business needs, complete with certifications, quality testing, and logistics support for seamless imports.

Email:  tamilaagrifood@gmail.com

Call / WhatsApp for Quotations:  +989141858935